Lincoln Trails Dressage Club
Annual Meeting
November 9, 2009
6:30 pm
Mr. B’s Pizza
Henderson, Kentucky
Members present: Katie Weintraut, Carol Lambert, Jean Wessel, Karyn Franks, James Franks, Stacy Denton, Meredith Denton, Lexus Rigdon, Dana Meyers, Ainslee Meyers, Ken Jones, Callie Jones, and Belinda Rigdon.
President Katie called the meeting to order at 6:55 pm.
Minutes from the September Meeting: The minutes were not read, because they had been emailed to everyone. There were no additions or corrections.
Standing Business: Fall Show report- Katie reported that at the next Hunter show, amateur classes will be added and the stipulation of no one being allowed to ride above Training Level 1 if they ride the Intro tests. The show made a profit of $3,497 with $1800 in donations and $4300 in entry fees.
Treasurer’s Report- Elaine did not attend the meeting but reported at the Board meeting that there is approximately $5607.20 in the treasury.
Membership Report- At the Board meeting, Elaine also reported that in 2009 we had 38 members in the club and for 2010 we have 28 members. There are 22 members who have not renewed their membership.
Clinic Committee Report- The Angela Clinic is scheduled for the 21st and 22nd of November. Katie asked if we wanted to do scholarships for the clinic. Stacy suggested giving a $15-20 discount or a percentage discount based on the entries. A discussion followed with a consensus of offering a 20% discount up to $20 for junior riders who are members. It was decided that a junior riders is 21 and under in age. Stacy will contact Gwen Poulin to do a clinic either the 2nd or the 3rd weekend in January. A discussion followed concerning covering expenses for the clinics next year.
Website Updates- Almon Packard will host our site free for the first year and every year after that, he will charge $300.
Old Business: By-Laws Approval- Katie stated that copies of the By-Laws were passed out at the last meeting. There was no discussion. Katie called for a motion for approval. Stacy moved that the By-Laws be accepted as they are. Ken seconded. The motion carried.
Election for the 2010 Board- The slate of officers was presented as follows: President, Katie Weintraut; Vice President, Carol Lambert; Secretary, Kathy Grant; Treasurer, Karyn Franks. Katie said she would ask Mary Perdue if she will do the Newsletter again. Katie emphasized that we need to get the Newsletter out on a regular basis and posted in the community. Jean moved that the slate of officers be installed as listed. Ken seconded. The motion carried.
New Business: Wine and Cheese Party- Carol will host the Wine and Cheese Party again this year. Carol will give us available dates in February. Katie will send out invitations and have Josh do them with one of his pictures. Ken suggested sending the invitations to potential members and members who are currently inactive, and just send email invitations to active members.
Show Dates- Katie referred to a list of available dates at the 4H Center that Elaine had presented at the Board meeting. April 10th will be the Open Schooling date. A discussion followed on having a fun show in the afternoon where we offer games and fun activities and make it free to members. Oct. 17th will be the date of the Fall Show, and the Spring Show will be May 22nd and 23rd. Katie emphasized the importance of getting our dates out early to the public. Katie also suggested including a Work Day in conjunction with the Schooling Day to clean out the bunkers. Katie said she will include an inventory link on the website and list where all the equipment is located. Jean offered to coordinate with the 4H Clubs and get the bunkers organized.
Kathy mentioned she would like to organize the library.
Goals for Next Year- Katie stressed the need for getting show dates set. A discussion followed on the benefits of having sanctioned shows. Stacy explained the need to set rules for sanctioning shows within the club. The discussion continued on incoming funds versus the expenses needed to run the club. Katie proposed tabling sponsorships until the next meeting. The membership agreed that clinics need to be held on a regular basis next year. James offered that the membership would benefit from having jumping clinics in addition to dressage clinics. Stacy said she will talk to Angela about doing jumping clinics. Stacy contacted Nancy Spear, president of Little Egypt, about doing a combined show with them at Murray. Jean emphasized the need for improvements at the 4H Center in order to attract larger numbers of participants at our shows. A discussion followed on realistic goals for upgrading the 4H Center. Jean stressed that the stalls need critical attention and the footing is the second issue. Ken proposed making a donation to the 4H Clubs to help with the stall improvements. Jean stated that she wants to strengthen the relationship with the 4H Clubs, because they are the last link to groups who use the 4H Center. Katie suggested raising the clinic fees for Trish’s clinics in order to make money on them. Karyn mentioned that she needs to know the date of the Wine and Cheese Party before the next meeting in order to get the invitations mailed. Karyn will contact Carol to get the date set.
With no other business or topics for discussion, Katie adjourned the meeting at 8:20.
Signed,
Kathy Grant